Aviations & Airports
SECURED ACCESS
COMPLIANCE
vistrax supports compliance with aviation security requirements through structured visitor registration, contractor authorization, identity verification, security briefing management and controlled access processes.
In accordance with relevant EU aviation security regulations and applicable data protection requirements.
Happy customers that trust us
Why aviation companies choose vistrax
If data protection, workplace safety, and compliance are critical for your company, vistrax is the right solution.
01
Processes that grow with your business
Whether it's a single location or an international corporate group — vistrax supports structures that will continue to function well into the future.
02
Transparency instead of surprises
Who is currently on the premises? Which external visitors are on site? With clear processes and full traceability, you can maintain a clear overview at all times.
03
Security that doesn't slow you down
High security requirements and efficient operations don't have to be mutually exclusive. vistrax lays the foundation for controlled visitor processes without unnecessarily slowing down day-to-day operations.
04
Control that remains in your hands
Companies with high standards for data protection and compliance retain control over their data and processes — without relying on external platforms.
FOR YOUR LOCATION
How vistrax supports the aviation industry
For aviation companies, vistrax provides the foundation for seamless, secure, and audit-compliant management of visitors, suppliers, and contractors.
Visitor Preparation by Staff
Staff can plan visits in advance, extend invitations, and provide relevant information. Also the security team has an overview of expected visitors at all times, including whereabouts, accompanying persons and used vehicles.
AIRPORT and Plant Security
Enables secure and efficient visitor management for airport and facility security. Quick check-ins and check-outs, along with an up-to-date visitor overview, ensure transparent workflows. Standardized processes and personalized visitor badges ensure a professional image.
Third-Party Management
With vistrax, you can manage external service providers and contractors in a structured, transparent, and traceable manner. Whether it’s supplier visits or maintenance work—all assignments are centrally recorded and efficiently organized.
Safety briefings
vistrax provides fully digital documentation of compliance with security requirements. This includes operating and visitor rules, guidelines, and the issuance of protective clothing. All records are captured in an audit-proof manner and can be traced as needed, including digital signatures.
Audit Readiness
vistrax supports companies with audits and certifications by providing comprehensive documentation of visitor processes, full traceability of all visitor movements, and audit-ready data management. It offers optimal support for relevant standards and requirements such as VO (EG) 300/2008, DVO (EU) 2015/1998, LuftSiG §§ 7/8/10, ICAO Annex 17, ISO/IEC 27001, ISO 28000 and NIS2
Visitor Control in Sensitive Areas
With vistrax, you can keep track of all visitors, contractors, and individuals in sensitive areas at all times — in a transparent, up-to-date and traceable manner.
Privacy and Data Security
vistrax is operated as an on-premises solution on your own infrastructure. This allows you to benefit from full data sovereignty, GDPR-compliant processing, local data storage, automatic anonymization, and maximum independence from cloud providers.
Centrally Manage Multiple Locations
You can standardize visitor processes across multiple locations. Uniform procedures, centralized management, shared analytics, and consistent security standards ensure maximum transparency and efficiency.
| Regulation / Standard | Requirements | How vistrax Supports Compliance |
|---|---|---|
| Commission Implementing Regulation (EU) 2015/1998 | Mandatory verification of specific aviation security measures. | Supports audit preparation through documented visitor registration, identification, check-in/check-out records, and traceable visitor activities. |
| Regulation (EC) No. 300/2008 | Mandatory regulatory security audits, inspections, and tests. | Supports visitor identification, badge management, security briefing documentation, and visitor tracking. Additional integrations may be required for access authorization and security clearance verification. |
| German Aviation Security Act (LuftSiG), Sections 7, 8 and 10 | Regulatory supervision and compliance inspections. | Supports documentation of visitor identities, access requests, and visitor activities. Official background checks and access authorizations remain the responsibility of authorized entities. |
| ICAO Annex 17 | International audits of national aviation security oversight systems. | Supports operational security processes through visitor identification, registration, and traceable access-related records. |
| ISO/IEC 27001 | Regular audits for certified organizations. | Supports physical access control documentation, visitor logging, and traceability of external personnel. Organizational information security controls must be implemented separately. |
| ISO 28000 | Certification audits for security management systems. | Supports contractor identification, visitor tracking, and documentation of third-party access as part of organizational security management. |
| GDPR | Data protection inspections; no general certification requirement. | Supports structured management of visitor information. Compliance additionally depends on configured retention periods, access permissions, lawful processing, and appropriate technical safeguards. |
| NIS2 / German Implementation | Cybersecurity audits and regulatory supervision depending on the operator's classification. | Can support physical security documentation and third-party access oversight as part of broader cybersecurity risk management. Does not independently establish NIS2 compliance. |
INDUSTRY FOCUS
For which applications is vistrax suitable?
For companies with high standards for data protection, workplace safety, and compliance.
FAQ
Frequently asked questions
Can vistrax also check in passengers and manage airline tickets?
No. vistrax is used exclusively for managing airport visitors and external service providers.
Does vistrax support safety briefings?
Yes. Safety briefings and other documents can be provided digitally and documented with a digital signature.
How does vistrax help with audits?
By providing complete documentation of all visitor-related processes.
How does vistrax support fire safety?
In an emergency, up-to-date attendance and emergency lists can be generated to quickly identify visitors and contractors.
Request Information
We'd be happy to answer any further questions you may have about using vistrax in an aviation industry setting. Just send us a short message and we’ll get back to you as soon as possible. Clear, personal, and hassle-free.